Home / Product · How MarginOS works

One RFQ, every supplier, side-by-side quotes — in six screens.

From request to awarded PO to reconciled invoice, here’s every step the system takes for you. No screenshots — every mock below is the real component your reps see.

01 · SOURCE

Send one RFQ to every supplier.

Build your order once. MarginOS knows which reps carry which SKUs and routes the RFQ only to the ones who can quote. No calling four reps. No mystery-meat spreadsheets. No missed cutoffs.

NEW RFQ · #2184
Route to suppliers who carry these SKUs
3 of 4
US Foods Broadline Mike R.
PFG Broadline Janet T.
Sysco Broadline Carlos M.
Shamrock Produce Not carrying
12 SKUs · closes in 2 hours Send RFQ →
02 · RESPOND

Suppliers quote in two minutes.

Your rep opens a text on their phone, taps through a line-item form, and hits submit. No login. No signup. No app. They can decline lines they don’t carry and still win the ones they do. Two minutes, max.

QUOTE REQUEST · RFQ #2184
From Westside Kitchen · closes 4:30pm
Rep view
Chicken Breast, 40lb case
6 cases · needed Apr 28 $3.62/lb
Romaine, 24ct case
4 cases · needed Apr 28 $22.40/cs
Ribeye, choice, 10lb avg
3 cases · needed Apr 29 $15.20/lb
Lobster tails, 4oz, 10lb case
2 cases · needed Apr 29 $—.—— Not carrying
No login. No signup. Two minutes.
03 · COMPARE

See every quote side-by-side.

Four reps responded. MarginOS ranks them by true delivered cost — line-level, with lead time and minimum order baked in. The winning quote is flagged. The math is all there. Override if you want to.

CHICKEN BREAST · 40lb case
RFQ #2184 · 4 reps quoted · closed
Live
1
US Foods 2-day lead · Mike R.
$3.62 / lb
Winning
2
PFG 1-day lead · Janet T.
$3.78 / lb
+$0.16
3
Sysco 3-day lead · Carlos M.
$4.12 / lb
+$0.50
—
Shamrock Declined · doesn’t carry
—
Out
Best price locked You saved $0.50/lb × 40lb × 6 cases = $120 on this SKU alone.
04 · AWARD

Award the PO with one tap.

Review the winning quote, adjust quantities if you need to, and tap Award. The PO is sent to the rep, logged to your order history, and handed off to invoice matching. You’re done in about thirty seconds.

Purchase Order · PO-1084
US Foods
Mike R. · 2-day lead · $1,428.80 total
Chicken Breast 40lb × 6 $868.80
Romaine 24ct × 4 $89.60
Ribeye choice 10lb × 3 $456.00
Subtotal $1,414.40
Fuel surcharge $14.40
Will be sent
to US Foods
05 · RECONCILE

Invoice lands, drift caught automatically.

Forward the invoice or let our inbox integration pull it in. MarginOS matches every line to the quote you awarded. If a price doesn’t match, it’s flagged before you pay. We draft the dispute email with the quote attached.

INVOICE · US-INV-44821
US Foods · delivered Apr 28 · $1,466.40
1 flag
Chicken Breast, 40lb case
6 cases · PO-1084
Overcharge
Quoted $3.62/lb
Charged $3.78/lb
Romaine, 24ct case
4 cases · PO-1084
Quoted $22.40/cs
Matched $22.40/cs
+$0.16 × 40lb × 6 cases = $38.40 reclaimable. Dispute drafted — review and send.
06 · BENCHMARK

Know your real market price, every week.

See how your prices compare to other operators in your metro — anonymized, aggregated, per SKU. The first time you see you’re below the median, you’ll know exactly what MarginOS is worth.

Chicken Breast, 40lb case
Austin, TX metro · 43 operators · week of Apr 28
You $3.62
Metro median $3.78
Top 25% $4.12
You’re below market — $0.16/lb under the Austin median. At 6 cases/week that’s $38/wk · $1,976/yr.

Six screens. Fifteen-minute onboarding. First RFQ today.

No credit card. No demo required. No implementation project.

Start your 14-day free pilot See pricing